--- title: HubSpot implementation for companies that sell projects | SAP ASAP description: HubSpot implementation for companies that sell projects. Everyone sees the same deal, the same project and the same invoice, so nobody has to ask. The… --- [Skip to content](https://sap-asap.mx/forcompaniesthatsellprojects#main-content) [![sap-asap-logo-compact (1)-1](https://sap-asap.mx/hubfs/sap-asap-logo-compact%20(1)-1.svg) ![](https://sap-asap.mx/hubfs/sap-asap-logo-compact%20(1).svg)](https://sap-asap.mx/?hsLang=en) - [Ready-to-use](https://sap-asap.mx/forcompaniesthatsellprojects) - [Custom](https://sap-asap.mx/custom) - [Prospecting](https://sap-asap.mx/prospecting) - [AI agents](https://sap-asap.mx/ai-agents) - [Case studies](https://sap-asap.mx/case-studies) - [Ready-to-use](https://sap-asap.mx/forcompaniesthatsellprojects) - [Custom](https://sap-asap.mx/custom) - [Prospecting](https://sap-asap.mx/prospecting) - [AI agents](https://sap-asap.mx/ai-agents) - [Case studies](https://sap-asap.mx/case-studies) - [Request a proposal](https://sap-asap.mx/request-a-proposal) Open main navigation Close main navigation Open search Close search Quick Links - Top Services - Pillar Page - Meeting Page - Lead Magnet [Request a proposal](https://sap-asap.mx/request-a-proposal?hsLang=en) B2B template for [Standard B2B Model](https://sap-asap.mx/forcompaniesthatsellprojects?hsLang=en)[Engineering](https://sap-asap.mx/templates/b2b/engineering?hsLang=en)[Consulting](https://sap-asap.mx/templates/b2b/consulting?hsLang=en)[Software & IT services](https://sap-asap.mx/templates/b2b/software-it-services?hsLang=en) HubSpot implementation for companies that sell projects Do you sell projects? # From "deal closed" to "project delivered" without the chaos in between Sales overpromises. Operations underdelivers. Nobody knows what the project actually made. **HubSpot your team actually uses, and that works for them.** Sales, delivery and finance in one system, with agents that tell each person what to do today. Take the whole template or just the parts you need. [Request a proposal](https://sap-asap.mx/forcompaniesthatsellprojects#proposal) [Watch a day at work](https://sap-asap.mx/forcompaniesthatsellprojects#day) What a sales rep sees after typing **/today** on Monday morning. The AI agent went through the CRM and prepared each action. › **/today** · Monday, 8:40 Run again - Hot Dana Ruiz, Halvorsen Group Opened your proposal 3 times since Friday → Draft follow-up Approve - Forgotten Meridian Health No touch from your team in 19 days → Create call task Approve - Stalled Ortiz & Lane · deal In 'Proposal' for 34 days, no activity → Ask for a decision date Approve - Unbilled Change request #182 Approved by the client, not billed → Draft change order Approve Nothing goes into HubSpot until you approve it.Example data One system**Sales, delivery and finance work in the same HubSpot.** Sales→Delivery→Finance Everyone sees the same deal, the same project and the same invoice, so nobody has to ask. The template creates the project when a deal closes, keeps the margin of each project live and includes AI agents. Built in about 10 days, plus 3 days of training. Take all of it or only the modules you need. Sound familiar? ## The week at a company that sells projects - Sales closes and operations finds out from a forwarded email. - Every proposal pulls hours from people outside sales, and nobody knows what that effort costs. - Nobody knows who to follow up with today, so leads go cold on their own. - You know what you sold. You don't know what you made on each project. - Project status lives in someone's inbox, so you ask for it in meetings. - When something goes wrong, sales blames operations, operations blames sales, and leadership spends the afternoon figuring out who said what. A day at work ## Would you rather fill your calendar with 15-minute status meetings, or click once? Here's what a normal day looks like for each person on your team once the template is running. No slides. The real system. 2:30Video in production Sales rep, 8:40 am ### Who to call today, and why - /today lists hot contacts, forgotten ones and stalled deals - Each follow-up email already drafted - Approve and move on ![](https://i.ytimg.com/vi/q8KgPG7E1ZI/hqdefault.jpg)3:00 Project manager, 10:15 am ### One click to see how a project is going - Status, workstreams and open issues in one view - What sales promised, right there in the project - No status meeting needed 2:00Video in production Finance, 4:00 pm ### What each project made, and who's at risk - Costs and invoices rolled up per project - Fees collected vs. pending - Clients going quiet before they leave 1:30Video in production Leadership, Friday ### The week in one read - /weekly-summary: sales, delivery and finance - Who said what, with date and time, on record - No Friday spreadsheet What you get ## All the information, logically organized Contacts & companies Deals Projects Workstreams Invoices Sales signals Owned by sales ### Contacts & companies Your clients and the people inside them. Every interaction, every history, one place. When the project lines up personal interest and company goals, you have a much better chance of closing. Level of satisfactionCompany strategyOpenness to changeInnovation goalsIndustrySegmentSeniorityBuying roleGoalsPainsWhy they'd promote or block a projectTemperatureFollow-upData completion How it runs ## Your process, in the words your team already uses The deal only shows your firm's own milestones. Anything that depends on someone else runs in its own pipeline, so it never muddies the deal or the forecast. Deal pipeline · your firm's work 01Proposal 02Won 03Kickoff 04In delivery 05Delivered 06Invoiced Parallel pipelines · work that depends on others Pre-sales estimatesClient requestsChange requestsVendors and subcontractorsRenewals Pre-sales work is logged as tickets too, so you can see that one deal closed with 3 and another took 12. Take it whole or in parts ## Three modules on one base Sales ### Your team knows who to call today - Contact stages apart from deal stages, so the pipeline only holds real opportunities - Temperature and follow-up on every contact and deal - Data completion as a game: red, amber, green - The effort behind each proposal, counted Requires Sales Hub Pro Delivery ### From won deal to delivered work - The project opens itself when the deal is won, with the kickoff booked - Parallel or sequential workstreams, each with its own pipeline - Project health at a glance Requires Service Hub Pro Finance ### What each project made, and who's at risk - Costs roll up from tickets and invoices - Margin per project, deal or client, current every day - At-risk, churned and lost accounts in front of finance Costs roll up on whichever object you use **Base, always included:** your companies and contacts organized, your data migrated, your team set up. Included in every setup ## AI agents that do the CRM busywork for your team An agent is an AI assistant connected to your HubSpot. Your team gives it a short command, and it does the work they'd otherwise do by hand: opening records, deciding who needs attention, writing the follow-up, updating fields. 1 ### Your rep types a command For example `/today` at the start of the day. 2 ### The agent reads your CRM It checks every contact and deal: who replied, who went quiet, which deal hasn't moved, what data is missing. 3 ### It prepares the work A prioritized list, each item with the email drafted, the task created or the stage to move. 4 ### Your rep approves One click per item, or all at once. Only then does it update HubSpot. Instead of opening dozens of records every morning to decide who to call, your rep reviews one list and approves. It works because the template keeps clear signals on every record: hot or cold, followed up or forgotten, complete or missing data. ### Examples of what the agents cover We set the agents up for your process during the implementation, so the exact commands follow your pipelines and your team's words. `/today`Who to call, which deal is cooling off and what's missing, with the emails and tasks already drafted. `/log-call`Tell it what happened on the call, in your own words. It updates the contact, the deal and the next step for you. `/prep-meeting`A one-page summary of the account before you walk in: history, open deals, open issues. `/handoff`When a deal closes, it writes the project brief for the delivery team from what sales captured. `/at-risk`Clients that went quiet or have open complaints, before they leave. `/weekly-summary`What happened this week in sales, delivery and finance, in one page. Included ### Agents with Breeze HubSpot's own AI, with prompts built for your process. Nothing extra to buy, nothing to leave HubSpot for. Upgrade ### Agents with Claude Agents that reason across several steps and your whole CRM. Each person signs in with their own HubSpot user, so the agent can only do what they can. Pricing ## One price for the result. No hourly billing. Step 1 ### How many people will use it? Sales repsEach one needs a Sales Hub seat − \+ Delivery and admin usersOperations, project managers, finance − \+ Step 2 ### Pick the modules **Base** · always included $3,500 **Sales** $7,000 **Delivery** $7,000 **Finance** $4,500 **Agents with Claude** +$2,000 Implementation, one time$19,500 HubSpot, billed by HubSpot$510/mo Claude, billed by Anthropic$0/mo First year$25,620 HubSpot list prices; taxes not included. [Request a proposal with this package](https://sap-asap.mx/forcompaniesthatsellprojects#proposal) What's the implementation process like? ## Fast, because we start with a head start Days 1–5 ### We talk to your team We gather what we need to make the template yours. We start from a template, but it still has to fit you. Day 10 ### Head start We've done this plenty of times. From the moment you sign, we know what has to be done. Then ### We test it together We walk through the whole process to make sure everything works as intended. 3 days ### Hardcore training Written manuals, workflows and videos, plus training for your team. ### What we ask of your team Time in the discovery sessions in the first week, the joint test and the 3 days of training. ### After go-live Usage check-ins at month 4 and month 6 are included: we review how your team is using the system and adjust what needs adjusting. After that, maintain it yourself with the manuals, or hand it to us with an optional monthly retainer. You're never locked in. Who's behind this ## Hector Morales Founder of SAP ASAP. He comes from sales, so every system starts from how a rep, a project manager and a finance lead actually spend their day. He led the HubSpot implementation at an international recruiting firm, built a packaging provider's operation in HubSpot with SAP and QuickBooks, and trained a software company's sales team. He designs and builds each system himself, so what you approve is what you get. > "He not only understands the technical aspects of CRM configuration but also takes the time to understand our operational needs, ensuring that the system truly supports our business goals." > > Daniela Garza, Vice President Corporate Services, Visa Solutions > "He's a strategic partner who is able to come up with creative solutions and strategic approaches, exceeding my expectations every time. If you get the chance to work with Hector, jump at it." > > Jill Kampes, Vice President of Sales and Operations > "He trained Digital Alchemy's junior sales team, equipping them with prospecting techniques and practical sales frameworks. \[...\] Thanks to his guidance, our team achieved significant progress in just a few months." > > Raúl Falquez, Regional Lead, Latin America, Digital Alchemy Still curious? ## The questions everyone asks Can I take just one module? Yes. The base always comes with it. The modules are your call. We don't have a CRM at all. That's where most of our clients start. The base sets up your account and migrates what lives in spreadsheets and inboxes today. We already have HubSpot. Does this work? Yes. We build on your portal and your data. Do I need to pay for Claude? No. Agents with Breeze are included. Claude is an optional upgrade. Who pays for the HubSpot licenses? You do, straight to HubSpot. Our business isn't peddling licenses. What if I don't take the retainer? You keep the manuals and maintain everything yourself, agents included. Do you haggle? No. We don't add "a little bit" to the proposal for whenever someone asks for a discount, and we don't charge by the hour. We sell a result, and we want to give it to you ASAP. Are you HubSpot or SAP partners? No. We will be, but our business model is digitizing better versions of processes, and we think HubSpot and SAP are the best tools on the market to do it. Where are you located? Our team is spread across Panama, Mexico and Venezuela. We can bill you from Mexico or Panama. Request a proposal ## Tell us how you operate and we'll go straight to the point Your package is already filled in. Tell us what you want next. The package you picked ### Standard B2B Model BaseSalesDeliveryFinance Sales reps 3 Delivery and admin users 4 Implementation, one time $19,500 Software, per month $510 First year**$25,620** This is the starting point for your proposal. [Change it](https://sap-asap.mx/forcompaniesthatsellprojects#config) What do you want to do next? Send me the detailsWhat's included, the timeline and the price of your package, on the next screen. Let's prepare a proposalA 30-minute call to understand how you work. Then a proposal with scope, timeline and price. Something elseA question, a different process, anything. Tell us below. First name Last name Work email Company Job title CountryChoose…United StatesCanadaMexicoPanamaColombiaCosta RicaGuatemalaDominican RepublicVenezuelaPeruChileArgentinaSpain Phone Anything we should know? (optional) Send me the details By submitting, you agree to our [Privacy policy](https://sap-asap.mx/privacy-policy?hsLang=en). © SAP ASAP · HubSpot implementations [About](https://sap-asap.mx/about?hsLang=en)[Case studies](https://sap-asap.mx/case-studies?hsLang=en)[Privacy policy](https://sap-asap.mx/privacy-policy?hsLang=en) [![](https://sap-asap.mx/hubfs/sap-asap-logo-compact%20(1).svg)](https://sap-asap.mx/?hsLang=en) [linkedin-in icon](https://www.linkedin.com/company/104476872/admin/dashboard/) ```json { "@context" : "https://schema.org", "@type" : "FAQPage", "mainEntity" : [ { "@type" : "Question", "acceptedAnswer" : { "@type" : "Answer", "text" : "Yes. The base always comes with it. The modules are your call." }, "name" : "Can I take just one module?" }, { "@type" : "Question", "acceptedAnswer" : { "@type" : "Answer", "text" : "That's where most of our clients start. The base sets up your account and migrates what lives in spreadsheets and inboxes today." }, "name" : "We don't have a CRM at all." }, { "@type" : "Question", "acceptedAnswer" : { "@type" : "Answer", "text" : "Yes. We build on your portal and your data." }, "name" : "We already have HubSpot. Does this work?" }, { "@type" : "Question", "acceptedAnswer" : { "@type" : "Answer", "text" : "No. Agents with Breeze are included. Claude is an optional upgrade." }, "name" : "Do I need to pay for Claude?" }, { "@type" : "Question", "acceptedAnswer" : { "@type" : "Answer", "text" : "You do, straight to HubSpot. Our business isn't peddling licenses." }, "name" : "Who pays for the HubSpot licenses?" }, { "@type" : "Question", "acceptedAnswer" : { "@type" : "Answer", "text" : "You keep the manuals and maintain everything yourself, agents included." }, "name" : "What if I don't take the retainer?" }, { "@type" : "Question", "acceptedAnswer" : { "@type" : "Answer", "text" : "No. We don't add \"a little bit\" to the proposal for whenever someone asks for a discount, and we don't charge by the hour. We sell a result, and we want to give it to you ASAP." }, "name" : "Do you haggle?" }, { "@type" : "Question", "acceptedAnswer" : { "@type" : "Answer", "text" : "No. We will be, but our business model is digitizing better versions of processes, and we think HubSpot and SAP are the best tools on the market to do it." }, "name" : "Are you HubSpot or SAP partners?" }, { "@type" : "Question", "acceptedAnswer" : { "@type" : "Answer", "text" : "Our team is spread across Panama, Mexico and Venezuela. We can bill you from Mexico or Panama." }, "name" : "Where are you located?" } ] } ```